The doctor will see you ... sometime

By Chris Hayhurst | December 11, 2017

Wait times_HEADER

When new patients request an appointment, how long must they wait to be seen? The answer, according to new data from athenahealth, varies by their doctor's specialty — sometimes significantly so.

Looking at data from 4.2 million first appointments scheduled in 2016 with 13,000 providers, athenahealth researchers found that new patients — those who had not visited the practice in at least three years — wait an average of 2.7 weeks after calling for their first appointment.

New patient Wait Times Charts

Across providers — including primary care physicians, orthopedists, pediatricians, cardiologists, and ob/gyns — 10 percent of new patients were seen the same day, 60 percent were scheduled within two weeks, and 20 percent waited more than four weeks for their first appointment.

Of that group of providers, orthopedic patients were seen the fastest, the data show, with an average appointment lead time of 13 days. At the other end of the spectrum, ob/gyn patients waited almost 24 days, on average — two days longer than those scheduling primary care visits and about a week longer than pediatric patients.

Research shows that wait times for first appointments are likely to be longer for in-demand specialties, including otolaryngology, urology, nephrology, pulmonary, gastroenterology, neurology, and rheumatology.

New patient Wait Times Charts-2_0

Among that group, which logged 626,000 new-patient appointments in 2016 across 1,044 providers on the athena network, patients seeking an appointment with a rheumatologist had to wait the longest: 44 days to first appointment. Neurology patients waited 32 days and gastroenterology patients 26 days.

Why does wait time matter? Appointment availability drives patient retention, says Josh Gray, athenahealth's vice president of research. “Our research shows new patients who wait more than a month for their first appointment are twice as likely to cancel – and never return – as patients scheduled within a week," he says.

New patient Wait Times Charts-3_3


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