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Care Coordination | Ideas & Research | Medical Billing & Payers

Playing Well with Others: The Citizens of Today’s Medical Neighborhood


Tim Dudley, MDIn my last blog post, I talked about managing care within the medical neighborhood, what I consider the health care version of “it takes a village.” Now, let’s move beyond the neighborhood and talk more specifically about the neighbors.

“Who is my neighbor?” may sound like the title of a sermon, but to paraphrase an old political slogan, “It’s the relationship, stupid.” If we retreat into our private little kingdoms like tribal warlords, we will never achieve better outcomes for our patients.

In Colorado, there is an excellent medical neighborhood in the city of Grand Junction. In last November’s Forbes magazine, Rick Ungar detailed the success that the doctors, hospital and major health insurance plan have been able to achieve. I’ll hit the high points here.

Medicare spending in Grand Junction is just $5,873 per patient, compared to the national average of $8,304. The cost of chronic disease management in this area is 1/3 the national average. Low-income patients on Medicaid are more than twice as likely to get preventive care. Low birth weight babies are a rarity.

How was all this accomplished? Did the citizens of Grand Junction form a consumer group? Did the government provide a new program?

No, the doctors, hospital executives and predominant insurance company in the region worked together. Specifically, the doctors formed an IPA (Independent Physicians Association) where good relationships amongst the doctors allowed them to take a hard look at spending. With a solid primary care base, care management was more taken care of more easily.

The insurer, Rocky Mountain Health Plan, a non-profit company, agreed to pool the money collected from private payers with the money collected from Medicaid and Medicare. This allowed the doctors to treat everyone the same, no matter who was paying the bills. Finally, the hospital was able to manage its own costs so even as the number of bed days declined, the hospital could stay financially viable.

For another example, let’s move across the country to Camden, New Jersey to look at “Hot Spotters.” Atul Gawande’s wonderful New Yorker article from January 2011 has all the details but, again, I’ll hit the highlights below.
Dr. Joseph Brenner is a family physician living in an impoverished community in New Jersey. Poring through data provided by local hospitals, he identified the sickest individuals in his neighborhood. Then, by “building relationships” with these people, managing their care and coordinating their community resources, Dr. Brenner and his colleagues have been able to reduce medical costs for these first 36 “super-users” by over $500,000 in just two years.

This is not to say we must all become like Grand Junction, Colorado or Camden, New Jersey. But, I think there may be some themes worth copying.

First, primary care physicians must have the resources necessary to manage their patient populations. This means being able to look at their data with an eye toward chronic disease management and proactive care for high risk patients.

Second, PCPs must be able to look at the care provided by their sub-specialist neighbors. This means outcome and cost data must be readily available.

Third, hospitals must take a hard look at their revenue streams and stop the medical arms race for the fanciest new suite for the care of this or that disease. Finally, insurers must provide meaningful data back to the doctors so we can see where the money is being spent and who is spending it. Risk stratification is not just a term for health insurance companies—all care givers must become comfortable looking at the data.

The stakes are high. As a country, we can’t continue to increase health care spending. The good news is that relationships with our neighbors in our medical neighborhoods can still save us.


ICD-10 | Medical Billing & Payers

Start Getting Smart About ICD-10


At athenahealth, we like to talk about being disruptive but we’re not referring to just any kind of disruption. It has to be innovative, breaking up the status quo to drive the kind of advancements and efficiencies that will improve health care. We even have an entire program called More Disruption Please to cultivate the best new ideas in health information technology. But please don’t confuse our particular brand of disruption with the kind that’s expected to rain down on physicians and medical groups from the ICD-10 changeover. That’s a massive, mandated transition that we’re already in the process of preparing for—and you should be, too.

We’re developing the best ways to make the whole process as seamless and painless as possible for our network of more than 38,000 care givers. Payers it seems, have it figured out. According to a recent piece in Government Health IT, payers consider the upcoming changeover to be a mere speed bump.

Not so for medical practices.  

The American Medical Association has resisted the change. An October 1, 2012 editorial bemoans the onslaught of change faced by physicians today, from having to demonstrate meaningful use of an electronic health record to the ICD-10 changeover. In the piece, there was this nugget: “As a Texas Medical Assn. official noted, the number of potential codes for a fractured kneecap are increasing from two to 480.”

That said, we are working hard to ease the transition to ICD-10 for the care givers on our network, just like we did for the ANSI 5010 change. Thanks to our cloud-based model, we don’t charge extra for software updates, though there is a bit of preparation and work required on the part of medical practices. We’ll help with that. This previous ICD-10 blog post provides a good rundown of what we’ve got in the works.

We will share more in the coming year. In the meantime, you can learn more about ICD-10 by taking in our free on-demand webinar.


athenahealth News & Views | Medical Billing & Payers

Payment Reform: Stop. Lunch. Learn.


Remember the scene from “Fast Times at Ridgemont High” when Spicoli has a pizza delivered to Mr. Hand’s classroom? When asked what he was doing, Spicoli answers something like “learning about Cuba and eating some food…”

Well, you can be Spicoli too! That’s right, tomorrow, November 20 at lunch time (for you folks in the Eastern time zone, at least), tune into our free webinar about Staying Profitable Through Payment Reform: How to Thrive Under New Reimbursement Models.

It’s now clear that you can count on industry-wide payment reform. As reimbursement models that link cost savings to quality outcomes become more prevalent, efficient care coordination will be a must. Spicoli might say things are getting gnarly, but there are ways to stay profitable while preparing for—and during—a complex future.

So, order some “tasty” food and let us explain:

  • What capabilities you need to succeed
  • How you can control costs through patient relationship management
  • What to expect from new reimbursement models
  • How cloud-based services help you thrive in uncertain times

This free webinar is scheduled for 12:30 p.m. ET on November 20. Sign up now!


athenahealth News & Views | Cloud Services | Medical Billing & Payers

Supporting ACO With HDS


It’s official!  Today we completed our deal to acquire Healthcare Data Services (HDS) so we now have a killer solution for anyone forming an ACO, taking on risk, or contemplating Shared Savings or bundled payments.

Founded in 2004, this Boston-based company offers clinicians, practice administrators and health system executives a flexible, adaptable dashboard that sifts, manages and serves up the information they need to succeed under new payment models. The HDS solution can show medical group leaders their gaps in care, which referral patterns are working (and which are not), and even how they’re performing against contracts.

This is an increasingly important level of insight. By last count, over 400 medical practices and health systems have been actively working to become ACOs under the CMS Pioneer and Shared Savings programs, or through commercial insurer contracts. That number is expected to double over the coming year.

To learn more, read my blog post from mid-September. Or check out our new HDS page. We are really excited to have this team on board as we begin integrating our cloud-based tools with HDS offerings in a way that delivers even greater value to our clients.


ICD-10 | Medical Billing & Payers

FAQ: Counting Down to ICD-10


At athenahealth, we are thick in the throes of planning for the ICD-10 transition. Although the compliance date is almost two years away, we’ve been actively scoping the functionality and workflow changes required for the transition from ICD-9 to ICD-10. And we are committed to getting providers and practices through the shift to ICD-10 as seamlessly as possible.

But we’re not the only ones actively working on ICD-10. The Centers for Medicare and Medicaid (CMS) publishes an informative and useful newsletter with advice and tips on how to get ready for the changeover. One of these newsletters, which included the excerpted questions you see below, was directed to vendors. So, in the spirit of open dialogue, we would like to respond with our own answers.  

1. Will a mapping or crosswalk strategy be used between ICD-9 and ICD-10 code sets?

This is a tricky one. Everyone will be required to operate in ICD-10 after the compliance date, but we know that not every player in the supply chain will ready. Luckily, we will have functionality that allows us to send ICD-10 codes to those who are ICD-10 ready and ICD-9 codes to supply chain partners who will not be ready by the compliance date.

2. What is your timeline for system modifications and what do those modifications include?

All of our products and services will be ICD-10 ready well in advance of the compliance date designated by CMS. We have already begun the work required for our client network, athenaNet, to be ICD-10 ready, and we’ll release features that allow physicians and staff to “practice” using ICD-10 codes without disrupting their workflow. As a matter of fact, we’ll pilot our ICD-10 functionality in 2013 with some of our clients and dial the pilot feedback right into our software and services.

3. Will you continue to support applications or are you discontinuing some products in the wake of the ICD-10 transition?

Our integrated product suite is cloud-based, so all of our clients are always on the most current version of the software.  We are not discontinuing any of our products or services in the wake of the transition.

4. Are there any new hardware requirements associated with ICD-10-related software changes?

Nope!

5. Will training be provided for any new ICD-10-related functionality, and is there a charge?

We always provide product and workflow training as a part of our services. We’re currently investigating ICD-10 coding training options and will provide more information early next year.

6. Is there a phased approach for implementing ICD-10?

No. But, we will provide multiple ways for our clients to get comfortable with ICD-10.

In 2013, we’ll pilot our ICD-10 functionality with a few clients.  Feedback and data from that pilot will be dialed back into our software and services. Also, our change management plan includes a ‘Get Familiar’ stage, during which time clients can practice using ICD-10 in a way that won’t disrupt their workflow.

With this approach, both athena and our clients will be ready for ICD-10 well in advance of the compliance date.

7.  How does your product simplify my organization’s transition to ICD-10?

We will take on the responsibility of all back-end services required for a smooth ICD-10 transition, including:

 –managing the ICD-10 code set

 –keeping the rules updated to reflect ICD-10

 –testing end-to-end with payers and other trading partners

 –tracking trading partners’ readiness to migrate to ICD-10

 –testing charge interfaces

8. How does the functionality offered by your system compare with my current system?

Every day we live up to our promise to be the best in world at getting doctor’s paid for the care they provide. This means we have a vested interest in making the ICD-10 transition as smooth as possible for our clients and their staff. (As an example, read more in this blog post about ANSI 5010.) And with our flexible cloud-based software, we can make changes to our system with minimal disruption to workflows. We can also monitor the performance of the network and react to what we’re seeing with other supply chain partners—such as which payers are not ready to accept ICD-10 codes.

9. Does your implementation require a complete system conversion?

Because athenahealth services are cloud-based, no specific upgrades are required to be performed at the client site. We improve our software every month and those changes are flowed seamlessly over athenaNet. Finally, we always work with our clients to make sure they are ready for each release.

10. Based on what I already have in place, how much will it cost to convert to your system?

All of the work required to convert to ICD-10 is already included in our normal service fee so clients will not have to pay extra. If you’re thinking of implementing athenahealth’s suite of cloud-based services for medical billing, EHR and care coordination, we’d be happy to connect you with a sales executive. Send an email to blog@athenahealth.com to get started.

11. What are the costs of maintenance for your product?

Zippo! None! Zilch! We don’t charge our clients maintenance fees for our software.

12. Who in this area is using your current system?

We are over 35,000 providers strong. Check out our Resource Library to read client case studies and watch client video testimonials.

13. What kind of product quality guarantees do you offer and are these guarantees included in the contract?

Actually, our entire business model depends on our clients’ success. We charge a percentage of collections, so any disruption to your cash flow is a disruption to our cash flow. We also guarantee a minimum of 99.7% uptime of our software.

14. What is your timeframe for implementation?

As noted up top, we are actively working on ICD-10 right now. We’ll pilot our ICD-10 functionality in 2013 and give clients plenty of time to ‘Get Familiar’ with ICD-10 without disrupting their workflow. We’ll release our ICD-10 changes to all clients in early 2014.

To further understand what your practice can do – and how we can help – please visit the ICD-10 section of our homepage. Look for more responses from us to CMS’s weekly news updates in upcoming blog posts. In the meantime, you can learn even more about ICD-10 by viewing our free on-demand webinar.